The Pro's & Con's of Blogs in an organization

The advantages of blogs used for organizational purposes:

1. With today’s constant technological advances, organizations are drifting away from consumers. Recent technology is causing more distance and less interaction between organization and consumers. Therefore consumers feel that they are dealing with machines rather than humans when bombarded with automated interactions and self services. With the introduction of blogs, consumers are able to put a “human face” to an organization; consequently enhancing and strengthening the relationship between the two, and creating brand loyalty.
2. Blogs enable customers to comment on any entries by the blogger, and these comments can be used as feedback or new idea generation. As a result, the organization is able to address real customer needs and consequently better severing them.
3. Blogs are cost efficient and do not require a lot of effort, and therefore it can be a very useful and effective way to promote the organization and its products and services. As a result, organizations are able to reach a broader audience, and are able to reduce unnecessary costs such as advertising and marketing costs which are both time consuming and costly.
4. Blogs give visitors the opportunity to comment on a bloggers entry, and respond to previous comments or criticisms, therefore allowing visitors to interact with one another; consequently creating a sense of community, and thus giving them a reason to revisit the blog regularly.

The disadvantages of blogs used in an organization:

1. Blogging takes time and effort, and those who hold firm stands within an organization and have a lot to discuss and say, usually don’t have time voice their opinions and get around to blogging
2. Although blogs are not costly, they are time consuming when it comes to updating and monitoring them. If neglected, a poorly monitored blog can cause serious harm to an organization’s image.
3. Coherency plays an important role in portraying a proper and credible organizational image. Therefore, a constant change in voice may negatively impact an organization, and portray it as being disorganized. Consequently this will effect the reader’s perception of the organization when making purchasing decisions, and in turn in jeopardize the organization rather than promoting it.
4. Having the blog open to the public, will give access for competitors and rivals to crucial information which could negatively impact an organization.

links:

[6] http://www.iacis.org/iis/2006_iis/PDFs/Wood_Behling_Haugen.pdf

[7] http://www.gerrymcgovern.com/nt/2004/nt_2004_08_23_blogging.htm

Advantages and disadvantages of Microsoft Word

Advantage:

• Built in spell checker and grammar check which work simultaneously
• Create tabs
• Auto summarize

Disadvantage:

• while sharing and collaboration of documents within a small group, only one person can make corrections at any given time
• shared documents can not be edited in real time.
• restarting numbering and bullets is problematic

links:

[2] http://en.wikipedia.org/wiki/Microsoft_Word

[5] http://en.wikipedia.org/wiki/Word_processor

Training & Technical requirements:

On almost every job requirements nowadays you will find that basic to extensive knowledge for using Microsoft Word is needed. Wether it’s for a business analysts position, an accountant, or a secretary, in almost every job posting requires the use of word processing and almost always recommends Microsoft word as the preferred software for word processing. As for the technical requirements, Microsoft Word works but does not need a windows operatins system, in fact, Microsoft word works just as well with a mac OS (operating system) as the leading operating systems in the market such as Windows XP and Vista. A minimum of 64mb of ram memory, and a processor with at least 512mhz of speed is required for minimal specs. With nowadays DDR2 and DDR3 technology ram, as well as the high-end dual core processors, meeting those technical requirements is as easy as pie! [2][4]

links:
[2] http://en.wikipedia.org/wiki/Microsoft_Word
[4] http://en.wikipedia.org/wiki/Application_software

Microsoft Word Tasks

Microsoft word is considered one of the most useful office automation software used widely by small and large business organizations such as IBM, Mac, and many other multinational companies and banks, such as Royal bank. It is an effective tool for a variety of large organizations in the business world, providing fast and efficient ways of communication through typing memos, letters, reference documents, legal copies and more. In addition it is used in education for writing essays and resumes in preparation for the business world.

links:

[2] http://en.wikipedia.org/wiki/Microsoft_Word

[3] http://www.2020software.com/products/Microsoft_Dynamics_GP.asp